AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, July 27, 2020 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
· Pledge to the Flag
· Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
· Mayor’s Report
· Council Members
· Rochelle Area Community Foundation Check Presentation
· Employee Introductions
o Operator Dawson Williams
· Good News
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf July 13, 2020 (469 KB)
b) Approve Exceptions – pdf 07/08/20-07/14/20 (139 KB)
c) Approve Payroll – pdf 06/29/20-07/12/20 (60 KB)
d) Accept and Place on File Financial Statement – pdf June 2020 (3.07 MB)
e) Request from Rochelle Kiwanis Golden K to hold Peanut Days - pdf September 11-12, 2020 (12 KB)
f) Approve Restart Rochelle Grants: Beauty Bar, Flight Deck Bar and Grill
2) City of Rochelle Community Survey
3) Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-1 Liquor License and Create One R-2 Liquor License for El Sol Mexican Restaurant Located at 509 4th Avenue
4) Ordinance Approving a FY21 Illinois Census Project Sub-Award Agreement Grant Sub-Award Agreement between the City and Region 1 Planning Council
5) Ordinance Amending Article IV, Section 2-264 of the Municipal Code Entitled “An Early Separation Incentive Program for Certain Employees of the City of Rochelle”
6) Construction Contract Change Order for Well 8 Rehabilitation Swaging
7) Resolution Authorizing Bearrows Real Estate & Auction Co to Inventory and Auction Surplus Personal Property Owned by the City of Rochelle
VII. DISCUSSION ITEMS:VIII. EXECUTIVE SESSIONIX. ADJOURNMENT
Anyone interested in participating in public commentary remotely should contact City Clerk Sue Messer at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.
Council members may participate in the City Council Meeting remotely as a result of the Governor suspending
the requirement for in-person attendance at Public Meetings.
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - City of Rochelle Community Survey
Staff Contact: Jenny Thompson, Director of Marketing, Public Relations & Tourism
Summary: In the Fall of 2019, the City of Rochelle partnered with Northern Illinois University to launch a community satisfaction survey. The survey, sent in mixed-mode format, was delivered via e-mail, phone and postal mail in both English and Spanish. Measuring satisfaction with City services, customer service and communication, the survey aims to guide staff in implementing improvements within the organization.
Mindy Schneiderman, Assistant Director of NIU’s Center for Governmental Studies will be on the phone to present the survey findings to Council.
Strategic Plan Goal Application: Community Outreach & Inclusivity
Recommendation:
Accept City of Rochelle Community Survey Results and Place on File
Supporting Documents:
pdf City of Rochelle Community Survey Report (2.71 MB)
Agenda Item #3 - Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-1 Liquor License and Create One R-2 Liquor License for El Sol Mexican Restaurant Located at 509 4th Avenue
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: El Sol Mexican Restaurant at 509 4th Avenue has submitted an application for a Class R-2 liquor license at 509 4th Avenue. El Sol wishes to upgrade from the existing Class R-1 liquor license, which allows for beer and wine, to a Class R-2 license which allows for the retail sale of alcoholic liquor for consumption on the premises by restaurants with no bar.
The Liquor Commissioner, Mayor Bearrows, has reviewed the application and has no objection to the creation of a Class R-2 liquor license for El Sol. This action will result in a total of four Class R-2 liquor licenses in the City of Rochelle.
Recommendation: Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-1 Liquor License and Create One R-2 Liquor License for El Sol Mexican Restaurant Located at 509 4th Avenue
Supporting Documents:
Agenda Item #4 - Ordinance Approving a FY21 Illinois Census Project Sub-Award Agreement Grant Sub-Award Agreement between the City and Region 1 Planning Council
Staff Contact: Sue Messer, Assistant to the City Manager/ City Clerk
Summary: In 2019 the Mayor and Council approved a Resolution Authorizing the Creation of a Local Complete County Committee (LCCC) for the City of Rochelle. Since that time, staff has registered the City as a Complete Count Committee at both the State and Federal level, joined the Regional Complete Count Committee and organized a large group of Census Partners to help spread the word. Members of our LCCC have spoken to several groups, distributed information through various channels and organized and participated in multiple events.
The Region 1 Planning Council (RPC) in Rockford was selected to serve as the Regional Intermediary for the Illinois Census Office “Northern Region” of Illinois, which includes Boone, DeKalb, Ogle, Stephenson and Winnebago Counties. As the Regional Intermediary, the RPC has been awarded funding from the Illinois Department of Human Services to promote a complete and accurate count in the Northern Region.Earlier this year, the City of Rochelle submitted a sub-recipient application for grant funds and was awarded $23,790 for Census outreach November 1, 2019 through June 30, 2020.
The recent State of Illinois budget includes additional funds for Census outreach. Once again, the Region 1 Planning Council is requiring the approval and execution of a grant sub-award agreement. This agreement provides the means for the City of Rochelle to receive reimbursement for Census related expenses through the grant. The amount of the agreement is $25,000 with a term of July 1, 2020 through October 31, 2020.
As of July 21st the self-response rates were as follows: National 62.3%, State of Illinois 67.0%, Ogle County 73.6% and Rochelle 70.6%. The City of Rochelle’s 2010 self-response rate was 73.5% with a final response rate of 77%.
Recommendation: Approve an Ordinance Approving a FY21 Illinois Census Project Sub-Award Agreement Grant Sub-Award Agreement between the City and Region 1 Planning Council
Supporting Documents:
pdf Ordinance Approving a FY21 Illinois Census Project Sub-Award Agreement (201 KB)
Agenda Item #5 - Ordinance Amending Article IV, Section 2-264 of the Municipal Code Entitled “An Early Separation Incentive Program for Certain Employees of the City of Rochelle”
Staff Contact: Jeff Fiegenschuh
Summary: Due to the Covid-19 pandemic I would like to extend the early retirement incentive for one additional year. Thus far 4 City/RMU employees have opted into the program. Aside from the dates, nothing from the previous program will change. If approved the plan will go into effect immediately with an enrollment period effective upon passage of this ordinance through February 14, 2022. The date of any employee’s separation under this program shall be no later than February 28, 2022. Enrolled employees must agree to utilize and exhaust any accrued and unused vacation, personal and comp time such that no employee may receive additional payments.
Recommendation: Authorize an Ordinance Amending Article IV, Section 2-264 of the Municipal Code Entitled “An Early Separation Incentive Program for Certain Employees of the City of Rochelle”
Supporting Documents:
Agenda Item #6 - Construction Contract Change Order for Well 8 Rehabilitation Swaging
Staff Contact: Adam Lanning
Summary: Well 8 (located on Caron Road) suffered an equipment failure earlier in the year and requires a new pump, motor and cable along with repairing a damaged casing. The contractor had issues getting their dummy test to pass for the installation of the swage liner in the well casing. In order to get a clear picture of what the issue is in the well, the contractor recommends a COLOG investigation which includes a caliper log, gyroscope test, and ABI inspection to map out the exact alignment and diameter of the well. All the information obtained during the investigation will create a complete picture of the well and will help determine the size liner required. This will also give the City very useful information for any future maintenance or rehab of the well, if required.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Cash Reserve | $165,000 | $37216 |
Strategic Plan Goal Application: Short-Term Route & Long Term Complex Goal Create a 20 Year Capital Improvement Plan, review & modify plan as needed.
Recommendation: Approve the Construction Contract Change Order for Well 8 Rehabilitation Swaging by Water Well Solutions, LLC in the amount of $37,216.
Supporting Documents:
Agenda Item #7 Resolution Authorizing Bearrows Real Estate & Auction Co to Inventory and Auction Surplus Personal Property Owned by the City of Rochelle
Staff Contact: Sue Messer, Assistant to the City Manager/ City Clerk
Summary: Earlier this year the City purchased the Hickory Grove Banquet and Conference Center with the intent of demolishing and redeveloping the property. In order to clear the way for demolition, and recoup some of the costs associated with the building, staff recommends that we sell the personal property contained within the facility. Bearrows Real Estate & Auction Co has offered to inventory and auction the personal property through an on-line platform. The only cost to the City for the auction services will be less than $400 for the use of the on-line platform. A list of the items being auctioned will be presented to council at the August 10th meeting for ratification.
Recommendation: Approve a Resolution Authorizing Bearrows Real Estate & Auction Co to Inventory and Auction Surplus Personal Property Owned by the City of Rochelle
Supporting Documents: pdf Resolution Authorizing Bearrows Real Estate & Auction Co to Inventory and Auction Surplus Personal Property Owned by the City of Rochelle (99 KB)
