AGENDA
ROCHELLE CITY COUNCIL
REGULAR MEETING
Monday, February 24, 2020 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
· Pledge to the Flag
· Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
· pdf Irish-American Heritage Month - March 2020 (222 KB)
IV. REPORTS AND COMMUNICATIONS:
· Mayor
· Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf February 10, 2020 (456 KB)
b) Approve Exceptions – pdf 2/5/20-2/17/20 (76 KB)
c) Approve Bills – pdf 2/18/20 (214 KB)
d) Approve Payroll – pdf 1/27/20-2/9/20 (55 KB)
e) Accept and Place on File Financial Statement – pdf January 2020 (706 KB)
2) Ordinance Approving the Purchase of the Hickory Grove Property
3) Resolution Authorizing the Execution of a Dark Fiber License Agreement with Digital Network Access Communications, Inc.
4) Resolution Authorizing the Execution of a Collocation License Agreement with Surf Air Wireless, LLC
5) Construction Contract Change Order for Well 8 Rehabilitation
6) Ordinance Authorizing the Purchase Order and Financing Agreement for the Purchase of One (1) Cardiac Monitor Capable of Defibrillation and the Disposal of One (1) Malfunction Cardiac Mont9ior for Trade-In Value
VII. DISCUSSION ITEMS:
1) Residential Customer Assistance Program
2) Number of Liquor Licenses Allowed in the City of Rochelle
VIII. EXECUTIVE SESSIONIX. ADJOURNMENT
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - Ordinance Approving the Purchase of the Hickory Grove Property
Staff Contact: Jeffrey A. Fiegenschuh, City Manager
Summary:
The attached purchase agreement with OCCCA (Ogle County Civic Center Authority) contains the following provisions:
1) Purchase price for the Hickory Grove facility is $1.00.
2) OCCCA’s liabilities (which the City will assume) include City of Rochelle, $6,600, Anderson Plumbing, $3,234.85 and Fearer, Nye & Chadwick, $2,500.
3) Due Diligence Period is 30 days from the execution of the agreement.
4) The purchaser, at our expense, will obtain a boundary survey prepared according to ALTA/ACSM standards within 7 business days of the execution of the agreement (this is already underway).
5) Purchaser shall, at our expense, shall furnish not less than ten (10) days prior to the closing, a title commitment for an owner’s title insurance company issued by Kinzley Title Group, Inc.
6) Because OCCCA does not have any funds, the City will be responsible for all closing costs.
Although it is not included in the purchase agreement, all funds generated by the facility while in the ownership of the City, either through lease rent or auctioning of equipment will be used to either pay for the demolition of the facility or pay off the outstanding City utility bills.
Supporting Documents:
pdf
Ordinance Approving the Purchase of the Hickory Grove Property
(200 KB)
pdf
Purchase Agreement
(270 KB)
Agenda Item #3 - Resolution Authorizing the Execution of a Dark Fiber License Agreement with Digital Network Access Communications, Inc.
Staff Contact: Adam Lanning
Summary: Digital Network Access (DNA) Communications would like to enter into an agreement with Rochelle Municipal Utilities to lease one point to point dark fiber connection. This connection will run from the Frontier building, to the DNA Communications building.
Strategic Plan Goal Application: To continue to grow our Communication Department and work with outside vendors to provide telecommunications services to customers within the RMU service area.
Recommendation: Approve Resolution Authorizing the Execution of a Dark Fiber License Agreement with Digital Network Access Communications, Inc.
Supporting Documents:
pdf
Resolution Authorizing the Execution of a Dark Fiber License Agreement with Digital Network Access Communications, Inc.
(209 KB)
pdf
Rochelle Municipal Utilities Dark Fiber License Agreement
(426 KB)
Agenda Item #4 - Resolution Authorizing the Execution of Collocation Agreement with Surf Air Wireless, LLC
Staff Contact: Adam Lanning
Summary: Enter into an agreement with Surf Air Wireless, LLC to provide ½ rack space collocation within the RMU Datacenter.
Strategic Plan Goal Application: To continue to grow our Communication Department and work with outside vendors to provide telecommunications services to customers within the RMU service area.
Recommendation: Approve Resolution Authorizing the Execution of Collocation Agreement with Surf Air Wireless, LLC
Supporting Documents:
pdf
Resolution Authorizing the Execution of Collocation Agreement with Surf Air Wireless, LLC
(210 KB)
pdf
Collocation License Agreement
(458 KB)
Agenda Item #5 - Construction Contract Change Order for Well 8 Rehabilitation.
Staff Contact: Adam Lanning
Summary:
Well 8 (located on Caron Road) suffered an equipment failure in 2019 and requires a new pump, motor and cable along with repairing a damaged casing. A bid was awarded to Water Well Solutions in November. Since then, Water Well Solutions brushed and televised the well for a second time and found approximately 30 feet of casing that needs repair. The change in cost to repair the additional 30 feet is $43,042.
| Funding Sources: | ||
| Source: | Budgeted Amount: | Proposed Expenditure: |
| Cash Reserve | $165,000 | $43,042 |
Strategic Plan Goal Application: Short-Term Routine & Long-Term Complex Goal Create a 20 Year Capital Improvement Plan, review & modify plan as needed.
Recommendation: Approve the construction contract change order from Water Well Solutions, LLC in the amount of $43,042.
Supporting Documents:
pdf
Change Order
(96 KB)
Agenda Item #6 - Ordinance Authorizing the Purchase Order and Financing Agreement for the Purchase of One Cardiac Monitor Capable of Defibrillation and the Disposal of One Discontinued Cardiac Monitor for Trade-In Value
Staff Contact: David Sawlsville, Fire Chief
Summary: The Fire Department is requesting permission to purchase a Zoll 12-Lead Cardiac Monitor. This purchase will replace a Physio-Control Lifepak 12 4-Lead cardiac monitor that has several issues, including that the parent company, Stryker has discontinued service, parts, and accessories as the device will no longer be approved for use by the FDA. This 15-year-old device also is only a 4-Lead monitor and therefore is unable to conduct and transmit 12-Lead assessments to Rochelle Community Hospital Emergency Department and other provider hospital as dictated by our Illinois Department of Public Health Region 1 Standard Medical Orders. This will complete the Cardiac Monitor upgrade program for the fire department with each of the three ambulances outfitted with a Zoll 12-Lead Cardiac Monitor.
Our Zoll sales representative is willing to extend us terms that will allow us to make a moderate payment in this budget year, with the remaining portion of the purchase price in the 2021 budget year. They are also willing to take our non-functional cardiac monitor as a trade-in.
This purchase was anticipated and budgeted, with $5,000 in the FY2020 budget for the FY2020 portion of the device.
| Source: | Budgeted Amount: |
| FY2020 | $5,000 |
| FY2021 | $26,860.66 |
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine, C
Recommendation: Approve Ordinance Authorizing the Purchase Order and Financing Agreement for the Purchase of One Cardiac Monitor Capable of Defibrillation and the Disposal of One Discontinued Cardiac Monitor for Trade-In Value
Supporting Documents:
pdf
Ordinance Authorizing the Purchase Order and Financing Agreement for the Purchase of One Cardiac Monitor Capable of Defibrillation and the Disposal of One Malfunction Cardiac Monitor for Trade-In Value
(203 KB)
pdf
Zoll Cardiac Monitor Quotation
(162 KB)
pdf
Stryker Discontinuation Notice
(496 KB)
Discussion Item #1 - Residential Customer Assistance Program
The RMU Residential Utility Assistance Program provides monetary assistance for qualifying RMU residential utility customers in the amount of $300/household each calendar year. RMU started the program in 2019 and will continue to provide assistance in 2020. Barbara Bell will provide an update on the program.
Supporting Documents: pdf RMU Customer Assistance Program Presentation (309 KB)
Discussion Item #2 - Number of Liquor Licenses Allowed in the City of Rochelle
