City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Financial Statement – pdf February 2017 (751 KB)
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf March 13, 2017 (93 KB)
b) Accept and Place on File Minutes of Rochelle Police and Fire Commissioners – pdf December 13, 2016 (216 KB)
c) Approve Bills – pdf 030317-030917 (87 KB) , pdf 031017-031617 (93 KB)
d) Approve Payroll – pdf 022717-031217 (50 KB)
e) Authorize Rochelle Elementary Schools Fun Run Event - pdf May 17, 2017 (38 KB)
f) Authorize Rochelle Community Action Network Food Truck Fair – pdf April 29, 2017 (121 KB)
2) RTAC Replacement – RMU Electric Division
3) Purchase of Bucket Truck – RMU Electric Division
4) Purchase of Steel Poles - 138kV Transmission Line Rebuild Phase II Project along Steward Road
5) Emergency Contract - Repair of 1st Avenue Bridge
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 RTAC Replacement – RMU Electric Division
References:
pdf Memo from Electric Operations Superintendent Jason Bird (150 KB)
pdf Proposal from BHMG (232 KB)
Recommended Action:
Consider proposal for RTAC replacement
History and Fact:
Rochelle Municipal Utilities (RMU) is currently using SEL-2032 and SEL-3355 communications processors for data transfer between RMU substations, PJM and Commonwealth Edison. Currently all SEL-2032 processors are sending data to the SEL-3355 processors for automated SCADA interface. Because the data is going to one device before reaching the SCADA system, there is a single point of failure. SEL has a replacement device available (RTAC) for the older style 2032 processors. The RTAC has multiple Ethernet ports that support the Distributed Network Protocol communications currently being implemented by RMU in the SCADA system.
Discussion:
BHMG has provided a proposal to replace approximately 10 SEL-2032 communications processors remaining in the RMU system with SEL-RTAC devices at a cost of approximately $183,246, including programming. During the upgrade process there will be off and on communications back to Com Ed and PJM. BHMG proposes that all of the existing communications processors be replaced at the same time to eliminate the scheduling of multiple communications interruptions.
The benefits of replacing the existing processors are individual communications to each substation instead of a single point of failure. In addition, the new communications processors will bring back additional data to our SCADA system and provide better fault data analysis to help determine the root cause of an outage.
The 2017 Electric Fund Capital Outlay Summary includes $150,000 under Distribution/Substations for this project. The remaining cost will be funded through the Electric Operations/Distribution budget under Supplies- Maintenance/Sub-Station Equipment.
Recommendation:
Approve the proposal from BHMG for replacement of approximately 10 SEL-2030 processors including programing at an estimated cost of $183,246.
Agenda Item #3 Purchase of Bucket Truck – RMU Electric Division
References:
pdf Memo from Superintendent of Electric Operations Jason Bird (58 KB)
Recommended Action:
Consider the purchase of a bucket truck for the Electric Division
History and Fact:
The 2005 bucket truck at the Electric Division has exceeded its life expectancy of 10-12 years. The truck is experiencing mechanical issues on a monthly basis.
Discussion:
A Model TA60 Articulating Telescopic Aerial Device is available through the National Joint Power Alliance, from Altec, Inc. at a total cost of $230,647. Due to its condition, Altec Industries is not interested in providing a trade in allowance for the 2005 bucket truck. The vehicle may be kept as a back-up. If not, it will be disposed of through an auction service.
The new bucket truck would not be delivered for approximately 300 days. Therefore, if the purchase is approved it will be included in the 2018 fiscal year budget.
Superintendent Bird recommends proceeding with the purchase of the 2018 Model TA60 bucket truck at this time.
Recommendation:
Approve the purchase of a 2018 bucket truck through the National Joint Powers Alliance, from Altec Inc. in the amount of $230,647.
Agenda Item #4 Purchase of Steel Poles - 138kV Transmission Line Rebuild Phase II Project along Steward Road
References:
pdf Letter of Recommendation from BHMG Engineers (139 KB)
pdf Fletcher-Reinhardt Co. Bid (841 KB)
Recommended Action:
Consider bids for the 138kV Transmission Line Rebuild Phase II Project
History and Fact:
Rochelle Municipal Utilities (RMU) currently has a 138kV transmission line, Line 1, which extends along Steward Road from CHS to Hayes Road. Due to its age, RMU is rebuilding the line in phases.
Discussion:
Subsequent to the required public notice, the City Clerk opened seven bids on March 8th for the procurement and delivery of thirty five steel poles for the 138kV Transmission Line Rebuild Project Phase II. Superintendent Jason Bird and our consultant BHMG reviewed the bids and found that the low bidder, Fletcher-Reinhardt Co., met all of the specifications. In addition, the firm has committed to delivering all poles with 8 weeks of approved drawings. Therefore, the recommendation is to award the bid for steel poles to Fletcher-Reinhardt at a cost of $218,024.
Phase II of the transmission line rebuild project is included in the 2017 Electric Fund Capital Outlay Summary at a total cost of $2,500,000.
Recommendation:
Approve the bid from Fletcher-Reinhardt Co. for the 138kV Transmission Line Rebuild Phase II Project at a cost of $218,024 and reject all other bids.
Agenda Item #5 Emergency Contract – 1st Avenue Bridge Repair
References:
pdf Memo from City Engineer Sam Tesreau (138 KB)
Recommended Action:
Consider approval of an emergency contract with Martin and Company Excavating for repairs to the 1st Avenue Bridge.
History and Fact:
The City Engineering Department anticipates several roadway bridge replacements and/or repairs over the next few years within the City of Rochelle due to aging infrastructure in excess of 50 years old. The 1st Avenue bridge, over the Kyte River, is one of the structures that have been experiencing problems with certain components of the substructure over the past few years, including pile section loss. It was determined recently by the City’s consultant, Wendler Engineering, through routine bridge inspections and other supporting calculations by the Illinois Department of Transportation bureau of bridges and structures (IDOT BBS) that the 1st Avenue structure will need to be posted at a reduced weight carrying capacity.
Discussion:
The City Engineering Department has received notice from the IDOT BBS that the bridge will need to be posted to reduced weights depending upon the type of vehicle. Therefore, in an effort to restore some or all of the legal weight carrying capacity it has been determined that pile sections can be repaired in the interim. Martin and Company has submitted a proposal to complete the identified bridge repairs in an amount not to exceed $28,700. The project is considered an emergency repair and section 2-373 of the Rochelle Municipal Code allows contracts for emergency services or repairs to be excluded from the requirement of competitive bidding. The repairs will be funded in the FY 2017 budget through the capital improvements fund and should be substantially complete by May 8th.
Recommendation:
Approve an emergency contract with Martin and Company Excavating for repairs to the 1st Avenue bridge at a cost of $28,700 without competitive bidding.
