City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• Arbor Day Proclamation – pdf April 28, 2017 (405 KB)
• Municipal Clerks Week pdf May 7-May 13, 2017 (94 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor - Appointment of Chris Cardott to the Police and Fire Pension Boards for a Term to Expire May 1, 2019
• Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf March 23, 2017 (29 KB)
b) Approve Minutes of City Council Meeting – pdf April 10, 2017 (80 KB)
c) Approve Minutes of Trucking Advisory Committee Meeting – pdf December 6, 2017 (17 KB)
d) Approve Bills – pdf 03/31/17-04/06/17 (83 KB) , pdf 04/07/17-04/13/17 (84 KB)
e) Approve Payroll – pdf 03/27/17-04/09/17 (52 KB)
f) Authorize VFW Memorial Day Parade – pdf May 30, 2017 (11 KB)
g) Approve Lincoln Highway Heritage Festival Request – pdf August 18-20, 2017 (40 KB)
h) Approve Resolution Authorizing Lincoln Highway Heritage Festival Parade – pdf August 20, 2017 (44 KB)
i) Authorize Closure of City Streets as Requested for Heat Wave Community Block Party – pdf June 3, 2017 (126 KB)
j) Authorize Closure of City Streets as Requested for Fire Response Scenario – pdf May 4, 2017 (216 KB)
k) Authorize Closure of City Streets as Requested for Cherry Avenue Block Party – pdf June 10, 2017 (152 KB)
l) Authorize Closure of City Street as Requested by Rochelle Rehabilitation and Healthcare Center – pdf May 13, 2017 (10 KB)
o) pdf Appoint NIMPA Representative and Alternate (116 KB)
2) Agreement between the City of Rochelle and GREDCO – Rail Revenue Sharing
3) Contract for Grant Administration – Meadowbrook Sewer Lining Project
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
1) The (appointment, Employment, compensation, discipline, performance and/or dismissal) of specific employees(s). Section (c) (1)
IX. ADJOURNMENT
Agenda Item #2 Agreement between the City of Rochelle and GREDCO - Rail Revenue Sharing
References:
pdf Agreement between the City of Rochelle and GREDCO (99 KB)
Recommended Action:
Consider an Agreement between the City of Rochelle and GREDCO
History and Fact:
Over the past 38 years the City of Rochelle and the Greater Rochelle Economic Development Corporation (GREDCO) have collaborated on dozens of industrial economic development projects. One development that has become a major industrial driver is the City of Rochelle Railroad (CIR), which was started by GREDCO in 1986. Per Jason Anderson, the CIR has directly been responsible for the creation of 15 industries, an increase of more than $50M in EAV of industrial land development, more than 1,500 jobs and over $5M of revenue. In order to guarantee the City would have the potential to expand the CIR, GREDCO has been purchasing rail right of way over the past 20 years resulting in more than 8 miles of lead track being built. Due to these rail expansions, CIR rail revenue now exceeds $1.5M/year. Additionally GREDCO has purchased options for industrial properties that the CIR now serves and where over a dozen industries have been built.
Discussion:
In the past GREDCO derived its financial reserves through grants, loans and land sales. However, these resources are no longer available and therefore GREDCO's reserves have diminished to the point that ongoing support of the City's economic development efforts are in jeopardy. There is a need to identify financial resources so GREDCO can continue to provide economic development support to the City of Rochelle.
Economic Development Director Jason Anderson recommends that the City Council approve an agreement allocating a share of CIR revenue to GREDCO for the purpose of continuing to expand the industrial base and the CIR. The agreement includes a 5% share of the CIR revenues received by the City, minus the rebate to Coated Sand Solutions, payable quarterly to GREDCO with a maximum share of $100,000 per year. The term of the initial agreement is for two years and may be renewed for two additional four year terms. As consideration for entering into this Agreement, GREDCO will waive any and all claims existing as of the date of this agreement other than the purchase of specific right-of-way as outlined.
Recommendation:
Consider an Agreement between the City of Rochelle and GREDCO related to Rail Revenue Sharing
Agenda Item #3 Contract for Grant Administration – Meadowbrook Sewer Lining Project
References:
pdf Memo from Water/Water Reclamation Superintendent Adam Lanning (136 KB)
Recommended Action:
Consider an Agreement between the City of Rochelle and Ellen Burgeson for Grant Administration related to the Meadowbrook Sewer Lining Project
History and Fact:
The City of Rochelle was recently awarded a community development block grant from the Illinois Department of Commerce and Economic Opportunity in the amount of $284,652 to line approximately 4,000 feet of sanitary sewer. The City was awarded this grant based on various factors such as basement back up occurrences, income levels and bypass pumping occurrences.
Discussion:
As part of the grant requirement, RMU sent out requests for qualifications for a grant administrator to make sure the City meets all of the deadlines and grant administration requirements. Ellen Burgeson of Ellen Burgeson and Associates submitted her resume, a history of grant funding that she has obtained and administered for the City of Rochelle and a proposal for grant administration services for the Meadowbrook subdivision project. Upon review, Superintendent Adam Lanning recommends approving the agreement with Ellen Burgeson and Associates in an amount not to exceed $21,500.
The water reclamation capital outlay portion of the 2017 budget includes $90,000 for this project. If expenses, including grant administration services, exceed that amount the remainder will be taken out of the blanket amount budgeted for engineering services.
This project will line the sewers along Sunnymeade, Springdale, part of Fairview and Short Court. The project is expected to be completed this fall.
Recommendation:
Authorize the Interim City Manager to Sign an Agreement between the City of Rochelle and Ellen Burgeson for Grant Administration related to the Meadowbrook Sewer Lining Project
