City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
·Pledge to the Flag
·Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
· pdf Veterans Day, November 11, 2015 (53 KB)
IV. REPORTS AND COMMUNICATIONS:
· Mayor
· Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf October 26, 2015 (85 KB)
b) Approve Bills – pdf 101615-102215 (101 KB) , pdf 102315-102915 (111 KB) , pdf 103015-110515 (93 KB)
c) Approve Payroll – pdf 101215-102515 (135 KB)
d) Accept and Place on File Planning and Zoning Commission Minutes – pdf August 3, 2015 (143 KB)
2) Audit Reports Fiscal Year 2014/2015
3) Ordinance Consenting to Lease between Flagg Township Historical Society and Flagg-Rochelle Community Park District – Old City Hall Museum
4) Risk Insurance Renewal
5) Release of Surety – Prologis Park Rochelle Unit Two Subdivision
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 Audit Report Fiscal Year 2014/2015
References:
pdf City of Rochelle Comprehensive Annual Financial Report - April 30, 2015 (3.17 MB)
pdf Rochelle Municipal Utilities Annual Financial Report - April 30, 2015 (1.79 MB)
pdf Tax Increment Financing Fund Financial Report – April 30, 2015 (1.66 MB)
pdf Single Audit Report – April 30, 2015 (2.25 MB)
pdf Management Letter – April 30, 2015 (936 KB)
Recommended Action:
Consider Audit Reports
History and Fact:
On November 26, 2012 the Mayor and City Council approved a contract with Sikich, LLP to perform an audit of the City’s financial operations for fiscal years ending April 30, 2013, 2014 and 2015. Although this is the third year under the new contract, this is the sixth year that Sikich has completed our annual audit.
Discussion:
Sikich planned and performed the audit in order to verify that the financial statements are free of material misstatements. This included performing procedures to obtain audit evidence supporting the amounts and disclosures reported in the financial statements. The audit also included evaluating the appropriateness of accounting principles applied, significant estimates made by management and evaluating the overall presentation of the financial statements.
The auditor’s opinion, as noted on page 2 of the Comprehensive Annual Financial Report, indicates that the financial statements “present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Rochelle, Illinois, as of April 30, 2015, and the respective changes in financial position and, where applicable cash flows thereof for the year ended in conformity with accounting principles generally accepted in the United States of America.”
Fred Lantz, Partner-in-Charge of Government Services for Sikich, will attend the meeting to provide an overview of the City’s Financial Statement and respond to questions from the Mayor and Council members.
Recommendation:
Accept and place on file the Audit Reports for FY 2014/2015 as prepared and presented by Sikich, LLP.
Agenda Item #3 Lease Agreement between Flagg Township Historical Society and Flagg-Rochelle Community Park District – Old City Hall Museum
References:
Recommended Action:
Consider an Ordinance Consenting to Lease between Flagg Township Historical Society and Flagg-Rochelle Community Park District
History and Fact:
The property located at 518 Fourth Avenue was built in 1884 as Rochelle’s Town Hall. After outgrowing the building in 1980, the City deeded the property to the Historical Society for use as a museum, reserving specific development rights. Since that time the Flagg Township Historical Society has continued to improve and maintain the building.
In October of 2010 the Flagg Township Historical Society entered into a five year lease agreement with the Flagg-Rochelle Community Park District. This agreement allowed the Historical Society to continue to operate the museum and provided a funding source through the Park District’s taxing authority. On November 22, 2010, due to the City’s development rights, the Council approved an ordinance consenting to the five-year lease between the two parties.
Discussion:
The lease between the Flagg Township Historical Society and the Flagg-Rochelle Community Park District recently expired. The parties have asked the City to consent to a new five-year lease with an expiration date of October 31, 2020.
Recommendation:
Approve an Ordinance Consenting to Lease between Flagg Township Historical Society and Flagg-Rochelle Community Park District.
Agenda Item #4 Risk Insurance Renewal
References:
pdf Memo from Human Resources Coordinator Nancy Bingham (19 KB)
pdf Standard and Minimum-Maximum Renewal Options (133 KB)
Recommended Action:
Consider Renewal of Risk Insurance
History and Fact:
The City of Rochelle’s risk insurance plan year expires annually on December 31st. Since 1997, the City has participated in the Illinois Municipal League Risk Management Association (IMLRMA) property and liability insurance program. This insurance covers worker’s compensation, auto liability, general liability, portable equipment and physical damage to auto and property.
Since staff solicited risk insurance proposals from other agencies in recent years and chose to remain with IMLRMA, no other quotes were pursued for 2016. Staff will solicit proposals again for the 2017 risk insurance plan year.
Discussion:
IMLRMA submitted two renewal options, the Standard renewal option and the Minimum-Maximum Program option. The Min-Max Program includes an incentive for members to control and reduce losses which may result in an overall savings. However, if losses and claim costs are greater than anticipated, penalties could occur and contributions of approximately 21.5% extra would result.
After reviewing the options, staff believes that it is in the City’s best interest to stay with the IMLRMA Standard Option. If the premium is paid before November 20th, the City can take advantage of the early pay discount of 1% for a total premium of $640,790.37. This premium is an increase of 3.193% over the 2015 premium.
Recommendation:
Approve participation in the IMLRMA Standard Option.
Agenda Item #5 Release of Surety – Prologis Park Rochelle Unit Two Subdivision
References:
pdf Memo from City Engineer Sam Tesreau (89 KB)
Recommended Action:
Consider a release of surety for the completion of land improvements.
History and Fact:
The final plat for the Prologis Park Rochelle – Unit Two subdivision was recorded in 2009. In connection with that subdivision, Prologis submitted Bond No. 82195291 as surety for the completion and maintenance of land improvements.
Discussion:
Vice President of Prologis Jim Nass has requested a release of the surety due to the completion of the required improvements. City staff has reviewed the request, and the outstanding items identified in a letter to Mr. Nass in 2011, and finds that those improvements have been completed or corrected. In addition, the two year performance maintenance period has expired. Therefore, City Engineer Sam Tesreau recommends the release of the remaining surety of $354,800 be released.
Recommendation:
Approve the release of surety for completion of land improvements for Prologis Park Rochelle Unit Two Subdivision.
