City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• pdf Municipal Clerks Week May 1-7, 2016 (100 KB)
• pdf Public Works Week May 15-21, 2016 (134 KB)
• pdf Police Week May 15-21, 2016 (108 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor
o Appointment of Dennis Berg to the Golf Course Advisory Board for a term to expire July 1, 2019
o Appointment of Mark Gillis to the Golf Course Advisory Board for a term to expire July 1, 2019
o Appointment of Barbara Kannheiser to the Golf Course Advisory Board for a term to expire July 1, 2019
o Appointment of Robert Johns to the Golf Course Advisory Board for a term to expire July 1, 2018
o Appointment of Joshua Johnson to the Golf Course Advisory Board for a term to expire July 1, 2018
• Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf April 25, 2016 (148 KB)
b) Accept and Place on File Minutes of Airport Advisory Board – pdf September 21, 2015 (208 KB)
c) Accept and Place on File Minutes of Planning & Zoning Commission – pdf April 4, 2016 (145 KB)
d) Approve Bills – pdf 041516-042116 (101 KB) , pdf 042216-042816 (93 KB)
e) Approve Payroll – pdf 041116-042416 (123 KB)
f) Approve VFW Request to hold a Poppy Drive at 4th Avenue and Lincoln Highway - pdf May 28, 2016 (17 KB)
g) pdf Appoint NIMPA Representative and Alternate (84 KB)
2) Preliminary and Final Plat of Subdivision – On Par Subdivision (Public Hearing and Action)
3) Special Use Permit for Place of Worship – 405 North Main Street
4) 2016 Sidewalk Project
5) Inter Control Center Protocol Integrations with PJM and Grid Force
6) Purchase of Voltage Regulators for CHS
7) Purchase of Transformers for MightyVine Phase 2
8) Ordinance Adding Section 14-39 of the Municipal Code to Limit the Number of Dogs and Cats Kept at Residential Premises
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 Preliminary and Final Plat of Subdivision – On Par Subdivision (Public Hearing and Action)
References:
pdf Memo from Building Inspector Kip Countryman (21 KB)
Recommended Action:
Consider an Ordinance Approving Preliminary and Final Plat of Subdivision for On Par Subdivision and Rezoning Lot 1 to B-2 Commercial
History and Fact:
The City of Rochelle and Rochelle Park District have petitioned to subdivide 1.433 acres of the original 72.86 acres of the Rochelle Golf Course Subdivision. In addition, the petitioners are requesting that the restaurant property, Lot 1, be rezoned to B-2 Commercial in order to separate it from the golf course. This separation will allow for a potential buyer to acquire the restaurant while the petitioners preserve the golf course use.
Discussion:
The current use of the property is recreational. It is surrounded by South 7th Street B-2 Commercial on the west, R-5 Multi Family Residential on the north and east and R-1 Single Family on the south.
On April 4th the Planning and Zoning Commission reviewed the case and subsequently voted 4-0 to recommend approval of the Preliminary and Final Plat for On Par Subdivision and rezoning Lot 1 to B-2.
Recommendation:
Authorize an Ordinance Approving the Preliminary and Final Plat for On Par Subdivision and Rezoning Lot 1 to B-2 Commercial
Agenda Item #3 Special Use Permit for Place of Worship – 405 North Main Street
References:
pdf Planning & Zoning Commission Report of Findings (84 KB)
pdf Ordinance Approving a Special Use Permit for Place of Worship – 405 North Main Street (70 KB)
Recommended Action:
Consider Special Use Permit for Place of Worship – 405 North Main Street
History and Fact:
The Living Water Community Church has petitioned the City for a Special Use Permit for a place of worship at 405 North Main Street. In addition the petitioner is seeking a variance for off street parking, ADA compliant bathrooms and life safety issues within the building. The applicant plans on leasing the property which is currently zoned B-1 Commercial Central Business. This property was originally developed as part of the Rochelle News Leader, recently was a bookstore and is currently vacant. The property fronts North Main Street in the Downtown Business District.
Discussion:
The Planning and Zoning Commission held a public hearing to review the petition at its meeting on May 3rd. Following some discussion, the Planning and Zoning Commission prepared a report of findings which includes:
• The proposed use is allowed in the proposed zoning district only with a special use permit
• The proposed use is not detrimental or dangerous to public health if the life safety issues are addressed.
• The proposed use will impair property values and impede normal development in the neighborhood because it could prevent development focused on the branding project and contradict with a plan already in place for the downtown.
Based on these findings, the Planning and Zoning Commission, by a vote of 3-2, recommended that the City Council deny the issuance of a special use permit for a place of worship at 405 North Main Street.
Should the Mayor and Council decide to approve the special use permit, an ordinance has been prepared that includes several conditions to address life safety issues. These conditions include, among others, installing a fire stop, ensuring egress requirements are met, ensuring the space meets accessibility requirements for bathrooms, ensuring that the electrical service meets NFPA 70 standards and ensuring that mechanical requirements for heating, cooling and ventilation are met.
Recommendation:
Consider a Special Use Permit for a Place of Worship at 405 North Main Street
Agenda Item #4 2016 Sidewalk Project
References:
pdf Memo from City Engineer Sam Tesreau (110 KB)
pdf Map of 2016 Sidewalk Maintenance Locations (125 KB)
Recommended Action:
Consider bids for the 2016 Sidewalk Project
History and Fact:
Over the past several years the City has removed and replaced sidewalks throughout the community based on their condition. The 2016 Sidewalk Project includes the removal and replacement of approximately 10,600 square feet of sidewalk, seventeen accessibility ramps and 450 linear feet of concrete curb and gutter on Irene Avenue, Cleveland Avenue and 8th Avenue.
Discussion:
Subsequent to the required public notice, the City Clerk opened two bids for the project on April 28th. City Engineer Sam Tesreau reviewed the bids and recommends the acceptance of the apparent low bidder, AA Construction, Inc. with a bid of$100,076.25. The City of Rochelle will purchase the detectable warning plates for use on the accessibility ramps and the contractor will provide curb replacement around the handicap ramp locations. The 2016 Sidewalk Project will be funded through the Capital Improvements Fund.
Recommendation:
Accept the bid from AA Construction, Inc. in the amount of $100,076.25 and reject all other bids.
Agenda Item #5 Inter Control Center Protocol (ICCP) Integrations with PJM and Grid Force
References:
pdf Memo from Superintendent of Electric Operations Jason Bird (107 KB)
pdf Open Systems International, Inc. (OSI) Quote (47 KB)
Recommended Action:
Consider approving a quote from OSI for ICCP integrations with PJM and Grid Force.
History and Fact:
Recently Rochelle Municipal Utilities (RMU) successfully completed the steps necessary to receive a $1.2M annual transmission tariff from NERC. In order to support this it was essential to integrate RMU’s SCADA network with its Regional Transmission Operator, PJM, and integrate with Grid Force to act as RMU’s transmission operations center. PJM receives real-time information from RMU, which is used along with information from utilities across its territory, to monitor the stability of the transmission grid. Grid Force monitors RMU’s system as well, acting as RMU’s 24x7 eyes and ears for this and other essential activities.
Discussion:
Given the criticality of these integrations to RMU and PJM daily operations, RMU is requesting authorization to strengthen the way in which it integrate its system with both PJM and Grid Force. The industry standard for performing integrations such as these is use of a technology known as Inter Control Center Protocol (ICCP). This redundant technology is the standard for securely transferring information between systems as is being described here.
During the initial integrations, project schedules did not allow for expansion of RMU’s SCADA system to add support for ICCP. Therefore, working with PJM and Grid Force, RMU was able to find interim solutions acceptable to all entities. Both entities however are interested in migrating the connection to ICCP. This migration expands the data available to both entities and improves the integration and security by allowing us to connect over dedicated circuits to their networks.
RMU has received a quote from its SCADA vendor, OSI, to upgrade RMU’s system to support ICCP connections to PJM and Grid Force. The cost of this upgrade is $63,630. RMU would like to receive authorization to proceed with the integration with PJM and Grid Force using ICCP.
The FY 2016-17 Capital Outlay Budget for Transmission includes $40,000 for this project.
Recommendation:
Approve a quote from OSI for ICCP integrations with PJM and Grid Force for a total cost, including options #1 and #2, of $63,630.
Agenda Item #6 CHS Voltage Regulator
References:
pdf Memo from Superintendent of Electric Operations Jason Bird (99 KB)
pdf Recommendation from BHMG (103 KB)
pdf Quote from Cooper Power Systems (726 KB)
Recommended Action:
Consider purchase of voltage regulator for CHS.
History and Fact:
CHS has approached the City several times over the past few years regarding the primary voltage being provided to its facility. As a result, CHS and their consultant have met with the City and BHMG to discuss possible solutions and have identified the installation of voltage regulators at the CHS facility as the best immediate solution.
Discussion:
The City requested proposals from GE, ABB, Siemens and Cooper Power Systems for three pad mounted voltage regulators. Cooper Power Systems was the only vendor to submit a proposal since they are the only manufacture that offers pad-mounted regulators. The other vendors offered to submit proposals for substation regulators that would be installed in an on-site substation which is not feasible due to the limited space and safety concerns.
Cooper Power Systems offered several options in their proposal. After reviewing the proposal, BHMG and City staff members recommend proceeding with three singe phase voltage regulators with a multi-phase controller at a cost of $104,058 based on lead-time and operation functions.
The lead time on this equipment is 16 weeks from receipt of order. Based on this lead time, the City will need to order soon to be able to complete the installation during the CHS Fall outage.
The FY 2016-17 Capital Outlay Budget for Distribution includes $200,000 for this project.
Recommendation:
Approve the purchase of a 3 pad-mounted voltage regulators to be installed at the CHS facility at a total cost of $104,058.
Agenda Item #7 Purchase of Transformers for MightyVine Phase 2
References:
pdf Memo from Superintendent of Electric Operations Jason Bird (98 KB)
pdf WESCO Transformer Quote (27 KB)
pdf Transformer Description (37 KB)
Recommended Action:
Consider purchase of 2 transformers for MightyVine Phase 2.
History and Fact:
MightyVine, the hydroponic tomato farm located on 20.5 acres in the Centerpoint Intermodal Center, plans to double its operation by constructing another 7.5 acre greenhouse adjacent to the current facility.
Discussion:
In order to meet MightyVine’s timeline for Phase 2, RMU requested a quote for two transformers from WESCO, the same vendor used for Phase 1. Purchasing the same transformers used in Phase 1 from the same vendor will avoid the need for engineering and reduce the lead time. WESCO provided a quote of $72,828 for two 2500 KVA special voltage transformers.
The FY 2016-17 Capital Outlay Budget for Distribution includes $75,000 for transformers.
Recommendation:
Approve the purchase of two 2500 KVA special voltage transformers from WESCO at a cost of $72,828.
Agenda Item #8 Ordinance Adding Section 14-39 of the Municipal Code to Limit the Number of Dogs and Cats Kept at Residential Premises
References:
pdf Ordinance Adding Section 14-39 (78 KB)
Recommended Action:
Consider Adding Section 14-39 of the Municipal Code to Limit the Number of Dogs and Cats Kept at Residential Premises
History and Fact:
Chapter 14, Article II of the Rochelle Municipal Code regulates the ownership of dogs and cats with the City limits. The code does not currently limit the number of animals in a residence.
Discussion:
A local resident spoke during public commentary at the April 11th City Council meeting to request that council consider limiting the number of animals allowed per residence. The proposed ordinance responds to that request and limits the combined total of cats and dogs to three animals per residence. The limitation does not apply for 90 days following the birth of offspring of dogs and cats. In addition, it does not apply to animal hospitals, clinics and other facilities operated by a licensed veterinarian. Owners that currently have more than three animals as of the date of the passage of this ordinance will be allowed to license and keep those animals for the remainder of the animals’ natural lives.
Recommendation:
Consider an Ordinance Adding Section 14-39 of the Municipal Code of the City of Rochelle to Limit the Number of Dogs and Cats Kept at Residential Premises
