City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• pdf Financials – November 2016 (848 KB)
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf December 12, 2016 (209 KB)
b) Accept and Place on File Minutes of Police and Fire Commissioners – pdf September 27, 2016 (16 KB)
c) Accept and Place on File Minutes of Golf Course Advisory Committee – pdf November 21, 2016 (23 KB)
d) Approve Bills – pdf 12/2/16-12/8/16, (109 KB) pdf 12/9/16-12/15/16 (83 KB)
e) Approve Payroll – pdf 11/21/16-12/4/16 (50 KB)
2) Budget Fiscal Year 2017 (Public Hearing and Adoption)
3) Ordinance Amending Section 6-46 of the Municipal Code to Create One Restaurant/Recreation Liquor License and Delete One Tavern
Liquor License – The Rack Bar and Grill
4) Amendment 4 to the Agreement with Willett Hofmann & Associates for Well #12 Water System Improvements
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 Budget Fiscal Year 2017 – Public Hearing and Adoption
References:
pdf 2017 Proposed Budget (2.49 MB)
65 ILCS 5/8-2-9.1 et seq (not attached)
Recommended Action:
1. Conduct Public Hearing.
2. Consider Fiscal Year 2017 Budget.
History and Fact:
The City Council held Committee of the Whole meetings on October 24th and November 7th to discuss the upcoming 2017 budget. During the meetings, management staff provided information on expenditure projections for May 1–December 31, 2016 and requests for new hires, capital purchases and projects proposed for 2017. City Manager Plyman and the City Council discussed the budget further at the November 28th meeting. At that time, council requested that modifications be proposed in order to decrease the transfers to the general fund. City Manager Plyman presented a list of recommended modifications to decrease the transfers at the December 12th council meeting.
The City Clerk published a Public Hearing notice, as required by State law, to consider adoption of the budget at the December 27th City Council Meeting. Final action on the 2017 Calendar Budget is required on or before December 29, 2016 in order for it to be filed with the County.
Discussion:
The final Proposed 2017 General Fund revenues are budgeted at $10,449,830. This represents an increase of approximately 2% compared to the approved 2016-17 budget. Budgeted expenses total $10,437,814 which is approximately 3% higher than the 2016-17 budget and results in a budget surplus of $12,017. The combination of the General Fund with Special Revenue Funds, Enterprise Funds, Internal Service Funds, Trust and Agency Funds and Capital Project Funds results in budgeted revenues totaling $83,355,750 and budgeted expenses totaling $84,527,300.
Illinois statutes require that the City conduct a public hearing on the proposed budget to allow citizens the opportunity to provide comments. After the Council returns to regular session, members of the Council can propose modifications to the proposed budget, each of which will be voted on by the Council. The proposed budget as amended will then be subject to a final Council vote for approval.
Recommendation:
1. Conduct Public Hearing.
2. Approve Fiscal Year 2017 Budget.
Agenda Item #3 Ordinance Amending Section 6-46 of the Municipal Code to Create One Restaurant/Recreation Liquor License and Delete One Tavern Liquor License - The Rack Bar and Grill
References:
pdf Memo from City Clerk Bruce McKinney (20 KB)
Recommended Action:
Consider an Ordinance Amending Section 6-46 of the Municipal Code to Create One Restaurant/Recreation Liquor License and Delete One Tavern Liquor License
History and Fact:
The City has received a request from A.S. Gran Corporation for a restaurant/recreation liquor license for the Rack Bar and Grill located at 406 Cherry Avenue. The business currently holds a tavern liquor license which it would surrender following the approval of the restaurant/recreation liquor license.
Discussion:
The Liquor Commissioner, Mayor Olson, has reviewed the request and has no objection to the creation of an additional restaurant/recreation liquor license in place of the tavern liquor license as requested. These changes will result in a total of eight restaurant/recreation liquor licenses and six tavern licenses in the City of Rochelle.
Recommendation:
Approve an Ordinance Amending Section 6-46 of the Municipal Code to Create One Restaurant/Recreation Liquor License and Delete One Tavern Liquor License
Agenda Item #4 Amendment 4 to the Agreement with Willett Hofmann & Associates – Well #12 Water System Improvements
References:
pdf Memo from Water/Water Reclamation Superintendent Adam Lanning (128 KB)
Recommended Action:
Consider Amendment 4 to the Agreement with Willett Hofmann & Associates for Well #12 Water System Improvements
History and Fact:
The new well 12 project experienced several set-backs and delays due to various factors such as deciding to install a variable frequency drive rather than a soft start on the submersible motor. Some of these delays and changes in the original design caused a significant increase in the time Willet Hoffman employees spent reviewing specifications and construction management.
Discussion:
Per Willett Hofmann, the total number of hours expended over the expected amount was 380 at a total cost of $37,000
Water/Water Reclamation Superintendent Adam Lanning recommends approving an amendment to the engineering agreement in the amount of $37,000 to cover extra costs incurred by Willet Hoffman & Associate’s during the well 12 project construction phase. This will increase the contract amount from $446,000 to $483,000.
Recommendation:
Authorize the City Manager to Sign Amendment 4 to the Agreement between the City of Rochelle and Willett Hofmann & Associates for the Design and Construction of Water Well No. 12 and the Well Building.
