City of Rochelle Council Chambers
420 N 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• pdf Motorcycle Awareness Month – May 2016 (65 KB)
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• pdf Financials - March 2016 (810 KB)
• Employee Introduction – pdf Cassidy Manning (124 KB)
pdf Christopher Cody Meiers (62 KB)
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – pdf April 11, 2016 (196 KB)
b) Approve Bills – pdf 040116-040716 (96 KB) , pdf 040816-041416 (98 KB)
c) Approve Payroll – pdf 032816-041016 (51 KB)
e) pdf Authorize VFW Memorial Day Parade – May 30, 2016 (21 KB)
f) Approve Lincoln Highway Heritage Festival Request – pdf August 19-21, 2016 (38 KB)
g) Approve Resolution Authorizing Lincoln Highway Heritage Festival Parade – pdf August 21, 2016 (44 KB)
2) Budget Fiscal Year 2016-17 (Public Hearing and Adoption)
3) Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2016-17
4) First Amendment to Intergovernmental Agreement between the City of Rochelle and Flagg Rochelle Community Park District – Rochelle Golf Course Property
5) Skid Load 6 MW Generator Project Phase II – Yearly Maintenance Agreement
6) Transmission Control Center Additional Services
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 Fiscal Year 2016-17 Budget – Public Hearing and Adoption
References:
pdf 2016-17 Proposed Budget (1.96 MB)
65 ILCS 5/8-2-9.1 et seq (not attached)
Recommended Action:
1. Conduct Public Hearing.
2. Consider Fiscal Year 2016-17 Budget.
History and Fact:
The City Council met as a Committee of the Whole on March 7th and 21st to discuss the upcoming 2016-17 budget. During the meetings, management staff provided information on 2015-16 projections and capital purchases or projects for 2016-17. At the April 11th City Council meeting the City Manager presented a list of suggested modifications to balance the budget.
The City Clerk published a Public Hearing notice, as required by State law, to consider adoption of the budget at the April 25th City Council Meeting. Final action on the Budget is required on or before April 30, 2016.
Discussion:
The final Proposed 2016-17 General Fund revenues are budgeted at $10,199,298. This represents an increase of approximately 5% compared to the approved 2015-2016 budget. Budgeted expenses total $10,090,298 which is approximately 4% higher than the 2015-16 budget and results in a budget surplus of $109,000. The combination of the General Fund with Special Revenue Funds, Enterprise Funds, Internal Service Funds, Trust and Agency Funds and Capital Project Funds results in budgeted revenues totaling $74,720,347 and budgeted expenses totaling $76,353,934.
Illinois statutes require that the City conduct a public hearing on the proposed budget to allow citizens the opportunity to provide comments. After the Council returns to regular session, members of the Council can propose modifications to the proposed budget, each of which will be voted on by the Council. The proposed budget as amended will then be subject to a final Council vote for approval.
Recommendation:
1. Conduct Public Hearing.
2. Approve Fiscal Year 2016-17 Budget.
Agenda Item #3 Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year
2016-17
References:
pdf Resolution Establishing Minimum/Maximum Wage Rates for 2016-2017 (6 KB)
pdf Exhibit A Minimum/Maximum Wage Rates (10 KB)
Rochelle Municipal Code Sections 2-261 and 2-262 (not attached)
Recommended Action:
Consider Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2016-17
History and Fact:
The Municipal Code of the City of Rochelle requires that the City Council annually approve a resolution establishing minimum/maximum wage rates for all position classifications within the City.
Discussion:
The proposed wage rate resolution is based upon a review completed by the Human Resources Coordinator. The resolution applies to all employees and is based on job categories as defined by the Equal Employment Opportunity Commission. The rates included in this resolution are consistent with those that were incorporated into the proposed City Budget for Fiscal 2016-17.
Recommendation:
Approve Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2016-17
Agenda Item #4 First Amendment to Intergovernmental Agreement between the City of Rochelle and Flagg Rochelle Community Park District – Rochelle Golf Course Property
References:
pdf First Amendment to Intergovernmental Agreement (86 KB)
Recommended Action:
Consider First Amendment to Intergovernmental Agreement – Rochelle Golf Course Property
History and Fact:
On March 20, 2013 the Mayor and Council approved an Intergovernmental Agreement with the Flagg-Rochelle Community Park District relating to the acquisition and leasing of 74.285 acres improved with a golf course and restaurant. The City and Park District subsequently entered into lease agreements for the operation of the golf course and restaurant. All of the leases and subleases have since expired or been terminated and no leases are currently in effect.
Discussion:
The City and Park District have agreed to operate the golf course for the 2016 golf season, excluding the restaurant. The terms of the joint operation included in the proposed First Amendment to the Intergovernmental Agreement are as follows:
• The City, with the consent of the Park District, will hire a golf course manager and other golf course employees as necessary, all of whom will be City employees.
• The golf course manager will supervise golf course employees and will report to the Park District Executive Director.
• All revenues and expenses of the golf course will be processed through the City’s financial department, with each party ultimately being responsible for 50% of any net gain or loss annually.
• The City will acquire and maintain fire and extended coverage insurance on the property, naming the Park District as an additional loss payable. The Park District will reimburse the City for one-half of the premium cost.
• The Park District will acquire and maintain auto and general liability insurance in the minimum amounts of $1,000,000 per person and $1,000,000 per occurrence, naming the City as an additional insured. The City will reimburse the Park District for one-half of the premium cost.
• The City will acquire and maintain Illinois Dram Shop insurance, naming the Park District as an additional insured. The Park District will reimburse the City for one-half of the premium cost.
• The City will acquire and maintain workers compensation insurance in the statutorily-required amount. The Park District will reimburse the City for one-half of the premium cost.
• The parties will defer listing the property for sale or selling the property until the parties no longer jointly operate the golf course.
Recommendation:
Approve a First Amendment to Intergovernmental Agreement between the City of Rochelle and Flagg Rochelle Community Park District – Rochelle Golf Course Property
Agenda Item #5 Skid Load 6 MW Generator Project Phase II – Yearly Maintenance Agreement
References:
pdf Memo from Director of Utilities Business Management and Energy Production Dan Westin (31 KB)
pdf Altorfer Quote – Yearly Maintenance Services for Addition of Three Generators (80 KB)
Recommended Action:
Consider approving updated agreement with Altorfer for yearly maintenance services for three additional generators.
History and Fact:
Since 2016 Altorfer has provided yearly maintenance services for the CAT Gen Sets at Caron Rd. A 10 year agreement was put in place for the initial units.
Discussion:
As part of the Skid Load 6 MW Generator Project Phase II, the maintenance agreement needs to be updated to include the three additional units. The agreement has been reduced by 11 % per unit by eliminating the Load Bank Testing, which is not required, so the initial agreement cost has been reduced resulting in a total yearly savings of $ 4,860. The yearly charge for these services will be $41,172.
Recommendation:
Approve an updated agreement with Altofer for yearly maintenance services for the Skidload Gen Sets at the Caron Road Generation Plant for a total annual cost of $41,172.
Agenda Item #6 Transmission Control Center Additional Services
References:
pdf Memo from Director of Utilities Business Management and Energy Production Dan Westin (96 KB)
pdf Transmission System Operator Services Agreement – Optional Services Exhibit #1 (181 KB)
Recommended Action:
Consider Transmission System Operator Service Agreement Optional Services
History and Fact:
Since August of 2015, Gridforce Energy Management, LLC has provided the required 24/7 transmission system supervision as RMU’s agent towards PJM. This is a requirement of RMU to operate as a fully integrated PJM transmission owner and a requirement for the related Transmission Tariff Revenue Rate of $ 1,244,000 per year.
Discussion:
This spring the generation control center at 9th Street will move to day time only operation. PJM requires transmission owners to shed load in the region at critical events (very low frequency though response time is short – 5 minutes). This function during off hours will now need to be handled by Gridforce. The monthly charge for these services and the base services is $ 25,000.
Recommendation:
Approve the Transmission System Operator Service Agreement Optional Services with Gridforce Energy Management, LLC at a monthly cost of $25,000 for transmission system breaker release and base services.
