City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• default Financial Statements September 2013
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – default October 15, 2013
b) Approve Bills – default 092713-100313 , default 100413-101013 , default 101113-101713
c) Approve Payroll – default 093013-101313
2) Purchase of One-Ton Pickup Truck for the Cemetery
3) Selection of Provider for Medical and Fire Services Billing
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 Purchase of One-Ton Pickup Truck for the Cemetery
References:
default Memo from Streets and Cemetery Superintendent Tim Isley
Recommended Action:
Consider the purchase of a one-ton pickup truck for the cemetery.
History and Fact:
The 2013-14 Cemetery Capital Budget includes $42,500 for the purchase of a one-ton pickup truck equipped with a dump body and snow plow. The new pickup will replace an existing 1992 GMC 3500 truck at the Cemetery.
Discussion:
Subsequent to the required public notice, the City Clerk opened bids on October 10th for a 2014 one-ton pickup truck from four dealers. Superintendent Tim Isley reviewed the bids and found that the low bidder, Sawicki Motor Company, did not meet the specifications in the following three areas: cab to axle distance, front suspension and rear axle rating. The remaining bidders met all of the specifications. Therefore, Isley recommends the acceptance of the second lowest bid from Prescott Brothers Ford of $27,593.76.
Bonnell Industries has provided a quote of $15,654 to install the Knapheide dump body with drop down sides and tail gate, Western 9' snowplow and warning lights and flashers on the new truck. The total vehicle cost of $43,247 is slightly over the budgeted amount due to an anticipated trade-in allowance of $6,500 for the 1992 truck. However, staff believes that transferring the 1992 truck to the airport for plowing snow and maintaining the grounds has more value.
Recommendation:
Approve the purchase of a 2014 Ford one-ton pickup truck from Prescott Brothers Ford in the amount of $27,593.76 and reject all other bids.
Agenda Item #3 Selection of Provider for Medical and Fire Services Billing
References:
default Memo from Fire Chief Johnson, Fire Lieutenant Sawlsville and Finance Manager Frye
Recommended Action:
Consider the proposals for medical and fire services billing.
History and Fact:
The Budget Committee has been meeting with individual department managers over the past few months to discuss upcoming capital expenses and opportunities to reduce expenses and/or increase revenues. During the August 9th meeting the Fire Department presented opportunities for additional revenue by billing non-residents for fire, extrication and Haz-Mat services. The ambulance billing services have been provided by C.W. Services since 1995 and are currently billed at 8% of collected fees plus postage. As a result of the discussion, staff sent out a Request for Qualifications (RFQ) for Medical and Fire Billing Services to three providers, including our current provider. The goal is to increase revenues by expanding fire service billings, increase collections and provide the best possible customer service.
Discussion:
All three billing firms submitted an RFQ and were subsequently interviewed by staff on October 16th. Each provider shared information on their firm, including the number of clients and staff members, the types of services they provide and suggestions for the City's current fee structure. As a result, Fire Chief Johnson, Fire Lieutenant Sawlsville and Finance Manager Frye recommend contracting with Northern Illinois Ambulance Billing effective January 1, 2014 at a rate of 9% of collected fees for ambulance and fire service billing.
A 60 day notice is required to terminate the agreement with our current provider. The City will continue to pay C.W Services for all calls billed prior to but collected after January 1, 2014.
Recommendation:
Authorize the City Manager to sign an agreement for medical and fire services billing with Northern Illinois Ambulance Billing effective January 1, 2014.
