TUESDAY, October 15, 2013 at 7:00 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
• Bruce McKinney elected Illinois State Vice President - Municipal Clerks of Illinois
• Rochelle Water Department awarded a certificate of commendation by the Illinois Department of Public Health for achieving the highest standard of compliance for 12 consecutive years in accordance with the Illinois Fluoridation Act.
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Illinois State Representative Tom Demmer
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – default September 23, 2013
b) Approve Minutes of Special City Council Meeting – default September 30, 2013
c) Accept and Place on File Minutes of Police and Fire Commission – default December 13, 2012
d) Accept and Place on File Minutes of Railroad Advisory Board Meeting – pdf July 25, 2013
e) Approve Bills – default 091313-091913 , default 092013-092613
f) Approve Payroll – default 090213-091513 , default 091613-092913
2) Variance for Wall Signage Rochelle Avionics - 1205 Gurler Road
3) Amendments 1, 2, and 3 to the Agreement with Hanson Professional Services – Airport Runway Extension
4) Selection of Health Insurance Plan and Provider
5) Ordinance Amending Section 98-102 of the Municipal Code to Allow for the Use of High-Density Polyethylene (HDPE) Pipe for Water Services
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 Variance for Wall Signage Rochelle Avionics – 1205 Gurler Road
References:
default Memo from Building Inspector Kip Countryman
default Rochelle Avionics Door Sign
default Ordinance Approving a Variance for Wall Signage
Recommended Action:
Consider an Ordinance Approving a Variance for Wall Signage
History and Fact:
In 2009 the City entered into a Limited Fixed Base Operator Agreement with Rochelle Avionics, Inc. for the purpose of providing an avionics repair shop, an aircraft service shop and aircraft accessories, parts and products at the Rochelle Municipal Airport. Rochelle Avionics recently petitioned the City for a variance from the code requirements which allow a maximum wall signage equal to two square feet per linear foot of building frontage; in this case 100' of building frontage would equate to a total wall signage of 200'. The petitioner would like to place a 15 x 30 foot "Rochelle Avionics" wall sign on the hangar door on the north side of the community hangar for a total of 450 square feet. They believe that this additional signage will help them advertise their business since it will be large enough to be seen from the air when the door is open and from the runway when the door is closed.
Discussion:
On October 7th the Planning and Zoning Commission reviewed the petition for a variance to the sign ordinance. Following some discussion the commission voted 7-0 to recommend approval of the request subject to City staff review and approval of the proposed signage and the agreement of Rochelle Avionics to maintain the sign in good repair.
Recommendation:
Authorize an Ordinance Approving a Variance for Wall Signage for Rochelle Avionics.
Agenda Item #3 Amendments 1, 2 and 3 to the Agreement with Hanson Professional Services – Airport Runway Extension
References:
default Memo from Airport Manager Mark Delhotal
Recommended Action:
Consider Amendments 1, 2 and 3 to the Agreement with Hanson Professional Services for Services related to the Airport Runway Extension
History and Fact:
In early 2010 the Mayor and Council approved an agreement with Hanson Professional Services for preliminary design and special services to facilitate the extension of the runway at the Rochelle Municipal Airport. Since then the City has purchased the additional land required for the runway extension, concurred with the construction award to Martin & Company Excavating and approved the State/Local Agency Agreement required to secure the funding.
Discussion:
The agreement with Hanson that was approved in 2010 was primarily for grading and drainage. As the project has evolved, Hanson has provided additional services related to drainage, permitting, lighting, and paving which was beyond the original scope of services. The State/Local Agency Agreement, which was approved by Council earlier this year, was for a total project cost of $1,512,020. The additional costs associated with the three proposed amendments were included in those total project costs so no additional local share will be required. IDOT Division of Aeronautics has reviewed and approved Amendments 1, 2 and 3.
Recommendation:
Authorize the City Manager to Sign Amendment 1, 2 and 3 to the Agreement between the City of Rochelle and Hanson Professional Services related to the Airport Runway Extension
Agenda Item #4 Selection of Health Insurance Plan and Provider
References:
default Memo from Human Resources/Risk Manager Lynette Fischer
default Comparison of Health Insurance Proposals
Recommended Action:
Consider health insurance plans and providers.
History and Fact:
The City of Rochelle currently has a self-insured health plan through Query Insurance Agency, administered by Cypress Benefit Administrators, with a Health Plan Year that expires on October 31st. Due to the rising cost of health insurance and related budget concerns, City staff solicited proposals for the second year in a row from two broker agencies: Williams Manny and Query Insurance. Both agencies were provided pertinent data including past claims histories, deductible and out-of-pocket structures and current plan design. Although our current plan is self-insured, both agencies had the option to propose both fully-insured and self-insured options. The City's goal in this process is to maintain quality care and customer service for our employees at a reasonable cost.
Discussion:
Both agencies subsequently submitted multiple options. HR/Risk Manager Lynette Fischer reviewed the proposals and evaluated them based on cost, networks accessed, services provided by the Third-Party Administrator, services provided by the broker agencies and additional options available.
As a result of the analysis, the consensus of management is to recommend converting the City's health insurance plan to a fully-insured Blue Cross Blue Shield (BCBS) plan through Williams-Manny. In addition, the City recommends maintaining reserves in the Health Fund of approximately $1 million through the next plan year in case it is necessary to revert to a self-insured plan.
The specific points below balance the interests of the City and its employees:
• The City's costs with a BCBS fully insured plan are fixed for the year and will be paid monthly.
• There are no additional "lasers" or individual City-funded higher deductibles with the BCBS plan.
• The fully insured plan is the lowest cost alternative among the options presented.
• The City's total potential maximum funding for the plan in 2013-14 will remain flat.
• The average claims discount is expected to increase several percentage points through the BCBS network, which will lower our claims cost.
Recommendation:
Convert to a fully insured Blue Cross Blue Shield plan through Williams-Manny beginning November 1, 2013.
Agenda Item #5 Ordinance Amending Section 98-102 of the Municipal Code to Allow for the Use of High-Density Polyethylene (HDPE) Pipe for Water Services
References:
default Memo from Water Water Reclamation Superintendent Kathy Cooper
default Ordinance Amending Section 98-102 of the Municipal Code (Water Service Pipes)
Recommended Action:
Consider an ordinance amending section 98-102 of the municipal code to allow for the use of high-density polyethylene (HDPE) pipe for water services.
History and Fact:
The Rochelle Municipal Code currently requires Type K copper pipe for water services from the water main to the customer's meter.
Discussion:
Due to the corrosion of copper services and the cost of copper pipe, the Water Division has researched alternatives for residential water service pipes. As a result, Superintendent Kathy Cooper is recommending an addition to the code to allow the installation of High-Density Polyethylene (HDPE) Copper Pipe Size DR 9 for water services less than four inches. A properly installed tracer wire will be required adjacent to the HDPE service pipe for locating purposes. All two to four inch water services will require a stainless steel insert if HDPE pipe is used. In addition, ductile iron is recommended as an alternative for service pipes four inches and greater.
Recommendation:
Approve an Ordinance Amending Section 98-102 of the Municipal Code to Allow for the Use of HDPE Copper Pipe Size DR9 for Water Services.
