I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting –February 25, 2013
b) Approve Minutes of Special City Council Meeting – February 27, 2013
c) Approve Minutes of Joint City Council/Flagg Rochelle Park District Meeting – February 27, 2013
d) Accept and Place on File Minutes of Airport Advisory Board Meeting – October 22, 2012
e) Accept and Place on File Minutes of Railroad Advisory Board Meeting - December 13, 2012
f) Approve Bills – 021513-022213, 022313-022813
g) Approve Payroll – 020413-021713
h) Authorize the City's Assistance with the Hospital Hustle 5K Fun Run/Walk – June 1, 2013
2) Purchase of Dump Truck – Rochelle Municipal Utilities
3) Purchase of Pickup Truck – Rochelle Municipal Utilities
4) Purchase of Property for Well #12 – Hayes Road
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 - Purchase of Dump Truck – Rochelle Municipal Utilities
References:
Memo from Superintendent of Electric Operations Joe Orlikowski
Bid Tabulation
Recommended Action:
Consider bids for the purchase of a dump truck
History and Fact:
The 2012-13 Electric Fund Capital Budget includes $58,000 for the purchase of a dump truck. The new 2013, regular cab, single axle, 4x4 truck with a dump body will replace an existing 2001 GMC dump truck in the Electric Operations Division.
Discussion:
Subsequent to the required public notice, the City Clerk opened bids from four suppliers on February 22, 2013. Superintendent Joe Orlikowski reviewed the bids and confirmed that all of the bidders met the minimum specifications. Badger Truck Center in Milwaukee, WI submitted the lowest bid of $46,860. Although Badger's bid is $526 below the second lowest bidder, the cost of ongoing service would be much greater since their facility is approximately 116 miles from Rochelle. Therefore, Orlikowski recommends the acceptance of the second lowest bidder, Brad Manning Motors in DeKalb, with a bid of $47, 386.
The existing 2001 GMC dump truck will be sold at Bearrow's Auction facility in the future.
Recommendation:
Accept the bid from Brad Manning Motors in the amount of $47,386 and reject all other bids.
Agenda Item #3 - Purchase of Pickup Truck – Rochelle Municipal Utilities
References:
Memo from Superintendent of Electric Operations Joe Orlikowski
Bid Tabulation
Recommended Action:
Consider bids for the purchase of a pickup truck
History and Fact:
The 2012-13 Electric Fund Capital Budget includes $26,000 for the purchase of a pickup truck. The new 2013, regular cab, 4x2 pickup truck, which includes a rear mounted Tommy Gate, will replace an existing 2002 Chevy S10 pickup truck in the Electric Operations Division.
Discussion:
Subsequent to the required public notice, the City Clerk opened bids from six suppliers on February 22, 2013. Superintendent Joe Orlikowski reviewed the bids and confirmed that all of the bidders met the minimum specifications. Therefore, he recommends the acceptance of the lowest responsible bidder, Brad Manning Motors, with a bid of $18,769.
The existing 2002 Chevy S10 pickup will be sold at Bearrow's Auction facility in the future.
Recommendation:
Accept the bid from Brad Manning Motors in the amount of $18,769 and reject all other bids.
Agenda Item #4 - Purchase of Property for Well #12 – Hayes Road
References:
Memo from Water/Water Reclamation Superintendent Kathy Cooper
Ordinance Authorizing the Purchase of Property
Recommended Action:
Consider the purchase of property for Well #12 on Hayes Road
History and Fact:
Over the past seven years the volume of water delivered to customers in Rochelle has increased from an average of 1.9 million gallons per day to an average of 2.7 million gallons per day currently. The Master Plan for the City of Rochelle water system includes, as a priority, the construction of a new well in the southeast quadrant of the City. The continued industrial growth in this region supports the need for the well in order to provide sufficient fire flow protection and an adequate reserve supply for customers.
Discussion:
The construction of a new well, well house, tower and connection to the existing water main is estimated to cost in excess of $3.5 million dollars. The City submitted a project plan through the Illinois Environmental Protection Agency (IEPA) several months ago in order to qualify for a low-interest loan through the state revolving loan fund to finance this project. In late February, the IEPA notified the City that the project plan for Well #12 was approved.
The 2011 Water Comprehensive Plan identifies property located on Hayes Road, east of Steward Road as the location for Well #12. City staff members have negotiated a purchase price of $22,000 with the property owners for one acre of property to be used for the well site. This price was based on recent land purchases in the vicinity. In addition, the City will be responsible for all costs associated with the purchase, subject to City Council's approval.
Recommendation:
Approve an Ordinance which authorizes the City Manager to purchase one acre of property on Hayes Road for $22,000 for the purpose of constructing a well, well house and tower.
