I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
- Council Members
• default Financial Statements - May 2013
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – default June 13, 2013
b) Accept and Place on File Minutes of Airport Advisory Board Meeting - default April 22, 2013
c) Accept and Place on File Minutes of Stormwater Advisory Commission Meeting - default March 13, 2013
d) Approve Bills – default 053113-060613 , default 060713-061313
e) Approve Payroll – default 052713-060913
f) Approve Use of Rochelle Municipal Airport for Rochelle Area Chamber of Commerce Country default Concert Proposal and default Site Layout – August 24, 2013
g) Approve Request Associated with National Lincoln Highway BuyWay Event - default August 8-10. 2013
h) default Approve 2nd Amendment to Employment Agreement - City Manager
i) default Appointments to Boards & Commissions
2) Purchase of Phones - Advanced Communications Department
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 - Purchase Mitel Phone System for City Facilities & RTHS
References:
default Memo from Superintendent of Advanced Communications, Scott Koteski
Recommended Action:
Consider the purchase of a Mitel Phone System for all City facilities and RTHS
History and Fact:
Over ten years ago, the City purchased the Cisco phone system that is currently in use in all City, RMU and RTHS facilities. The system is also used in all RMU phone customer businesses. As technology has improved in the past ten years, the current system has become outdated. Replacement parts and accessories are difficult to purchase and must be purchased through after-market vendors.
Discussion:
Staff has researched several available options for upgrading the current phone system and has identified Mitel as the superior option. The total cost of equipment and installation is $133,176.94. By purchasing through the National Joint Powers Alliance contract with Mitel, the system will be purchased at a discount of 38% off of the retail price.
At their June 17 School Board Meeting, RTHS approved the repayment of $55,548.32 in equipment costs over the next five years in an annual payment of $10,109.64.
Upon approval, the system will be installed at RTHS by late July and in all City facilities by the end of 2013.
Recommendation:
Approve the purchase of the Mitel phone sytem for a total cost of $133,174.94.
