MONDAY, August 12, 2013 at 7:00 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• Financial Statements default June 2013
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting – default July 22, 2013
b) Accept and Place on File Minutes of Airport Advisory Board Meeting – default February 28, 2013
c) Approve Bills – default 071213-071813 , default 071913-072513
d) Approve Payroll – default 070813-072113
e) Establish Annual Trick-r-Treat Schedule October 31, 2013 from 5:00pm-8:00pm
3) Resolution Amendment for 2011/2012 Seal Coat Street Maintenance
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
IX. ADJOURNMENT
Agenda Item #2 Contract for Purchase and Sale between the City and the Greater Rochelle Economic Development Corporation – 100 Foot Strip of Property for Rochelle Industrial Rail Expansion
References:
default Memo from Economic Development Director Jason Anderson
default Contract for Purchase and Sale
default Ordinance Authorizing Purchase of Real Property for Public Use
Recommended Action:
Consider Contract for Purchase and Sale between the City and the Greater Rochelle Economic Development Corporation
History and Fact:
In 2003 the Greater Rochelle Economic Development Corporation (GREDCO) purchased a strip of property (3 miles x 100 foot) in Lee County for the future expansion of the Rochelle Industrial Rail. The property is located south of the terminus of the existing City rail at Johns Creek.
Discussion:
The Economic Development Department is currently working with several rail served industries that are interested in bringing unit train service to Rochelle. Unit trains typically consist of 80-100 cars and require 6,000-8,000 linear feet for switching purposes. To accommodate the switching needs of unit trains, the Rochelle Industrial Rail would need to be extended by 3,000 feet. In addition, two opportunities exist for funding to assist with the expansion but the City must own the land.
To facilitate the 3,000 foot expansion of the Rochelle Industrial Rail, GREDCO has agreed to sell 7.29 acres of property to the City for $255,150. This price equates to $35,000 per acre and is based on comparable appraisals for rail served property which vary from $34,848 per acre to $108,000 per acre.
The proposed Contract for Purchase and Sale includes payments as follows: $70,000 at the time of closing, $70,000 on September 1, 2014, $70,000 on September 1, 2015 and the remaining balance, including two percent simple interest per annum, in the amount of $52,059 on September 1, 2016. In addition, GREDCO will pay the real estate taxes for the 2012 tax year and the 2013 taxes will be prorated between the City and GREDCO. The 2013 -14 Railroad Fund Capital Outlay Summary includes $70,000 for the land purchase.
Recommendation:
Approve an Ordinance Authorizing Purchase of Real Property for Public Use for 7.29 acres of land for the expansion of the Rochelle Industrial Rail
Agenda Item #3 Resolution for 2011/2012 Seal Coat Street Maintenance
References:
default Memo from City Engineer Sam Tesreau
default Resolution for Maintenance of Streets and Highways
Recommended Action:
Consider a Resolution for Maintenance of Streets and Highways for the 2011/2012 Seal Coat Project
History and Fact:
In April of 2011 the City Council approved a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code. The resolution provided for the appropriation of $235,000 of Motor Fuel Tax (MFT) funds for the 2011 Seal Coat Project.
The Illinois Department of Transportation (IDOT) recently performed a periodic MFT audit. During the audit, it was noted that the actual expenditures on the 2011 Seal Coat Project totaled $239,415.20. In addition, IDOT is unable to locate a copy of the original resolution approved by the City Council in 2011.
Discussion:
In order to satisfy the documentation required for disbursement of the MFT funds, City Engineer Sam Tesreau recommends that the previous resolution for $235,000 be rescinded and a new resolution in the amount of $239,415.20 be approved. Once approved the new resolution will satisfy the MFT requirements.
Recommendation:
Rescind the Resolution for Maintenance of Streets and Highway in the amount of $235,000 approved by the Mayor and Council on April 11, 2011.
Approve a Resolution for Maintenance of Streets and Highways in the amount of $238,415.20.
