City of Rochelle Council Chambers
420 N. 6th Street
Rochelle, IL 61068
I. CALL TO ORDER:
• Pledge to the Flag
• Prayer
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Mayor
• Council Members
• default Financials - November 2011
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) default Approve Minutes of City Council Meeting - December 12, 2011
b) default Accept and Place on File Minutes of Administrative Committee Meeting October 3, 2011
c) default Accept and Place on File Minutes of Administrative Committee Meeting October 18, 2011
d) default Accept and Place on File Minutes of Airport Advisory Board Meeting - October 24, 2011
e) default Appriove Bills 12/02/11-12/08/11 , default 12/9/11-12/15/11 , default 12/16/11-12/22/11
f) default Approve Payroll 11/28/11-12/11/11 , default 12/12/11-12/25/11
g) default Resolution Supporting the Continuation of Mail Processing through the Rockford Postal Center
2) Ordinance Amending Chapter 6 – Alcoholic Beverages (Public Hearing & Action)
3) Agreement and Inducement Resolution - Three Tax Increment Financing Districts
5) Agreement between the City and Hanson Professional Services – Airport Electrical Vault
6) Engineering Agreement with Fehr-Graham & Associates – Caron Road Lift Station
VII. DISCUSSION ITEMS:
Agenda Item #2 - Ordinance Amending Chapter 6 – Alcoholic Beverages (Public Hearing & Action)
References:
default Ordinance Amending Chapter 6 – Alcoholic Beverages
Recommended Action: Consider Ordinance Amending Chapter 6 – Alcoholic Beverages
History and Fact: On December 16, 2011 the Administrative Committee of the City Council met to discuss, among other items, changes to the City's Liquor License ordinance and fees. Several liquor license holders spoke to the committee regarding the hours and days permitted for sale of alcoholic beverages, related fees and various license classifications. Due to time constraints, the Administrative Committee reconvened on December 21, 2011 for further discussion.
Discussion: Following input from various stakeholders and discussion among the committee members, a consensus was reached to recommend the following to the full City Council: allow liquor sales on Sunday between 11 am and 11 pm, remove the holiday restrictions, modify the associated fees as presented including the addition of an initial/start up fee, decrease the fee for Clubs to that of Restaurant/Recreation facilities, delete the Resort classification since there are none in effect, and prohibit the sale of alcohol from convenience stores, other than the two currently licensed. The proposed ordinance, drafted by Attorney Cooper, was written in accordance with the recommendations of the committee.
Recommendation:
Conduct the Public Hearing
Approve an Ordinance Amending Chapter 6 (Alcoholic Beverages) to Delete Resort Licenses, Allow Sunday and Holiday Sales, and Establish New Fee Schedule
Agenda Item #3 - Agreement and Inducement Resolution – Three Tax Increment Financing (TIF) Districts
References:
default Memo from Chris Limas, Community Development Director
default Agreement with Teska Associates
default Attachment A -- Scope of Service
default Resolution of Intent to Utilize Tax Increment Financing
Recommended Action:
Consider Agreement between the City of Rochelle and Teska Associates and Resolution of Intent
History and Fact:
The City Council's recently adopted Strategic Plan set goals that provide for the redevelopment of Rochelle's older business areas and the attraction of new retail businesses. Tax increment financing (TIF) is one of the primary tools that cities have available in Illinois to assist in achieving redevelopment goals. Accordingly, City staff solicited proposals from two consulting firms to assist us in the planning that is required by state statute in order to form TIF districts.
Discussion:
The City Council's Administration Committee met on December 21st to discuss the redevelopment potential of three areas as depicted on the attached map: North Gateway, Downtown, and South Gateway. The actual boundaries of the areas would be established by Council based on the results of the eligibility studies that need to be conducted.
TIF is a mechanism by which cities collect the portion of future property taxes paid by property owners based only on the growth of their properties' equalized assessed value (EAV). All taxing jurisdictions will continue to receive the portion of property taxes levied against the original – or base – EAV. Cities can then use these incremental funds to spur development in the district. The manner in which cities collect and utilize these TIF property tax dollars is strictly regulated by the state. TIF districts have a maximum life of 23 years.
City staff and the Administration Committee are recommending that the City engage Teska Associates, Inc. of Evanston to perform the necessary planning studies at a fee of $97,500. If the City Council adopts the proposed Resolution of Intent, the City would be allowed to use TIF funds to reimburse this expense.
Recommendations:
1) Authorize the City Manager to sign an agreement between the City of Rochelle and Teska Associates in connection with the establishment of three Tax Increment financing Plans and Programs;
and 2) Approve a resolution of intent to utilize tax increment financing to improve deteriorating physical conditions and to stimulate new economic development within the southern gateway (Route 251), northern gateway (Route 251/Route 38) and downtown.
Agenda Item #4 - Amendment to the Agreement between the City and Hanson Professional Services – Airport Land Acquisition Services
References:
default Memo from Airport Superintendent Don Elliott
default Letter from Hanson Professional Service and Amendment 1 to Agreement
Recommended Action:
Consider Amendment 1 to the Agreement between the City of Rochelle and Hanson Professional Services for Land Acquisition Services at the Airport
History and Fact:
On August 27, 2008 the Illinois Department of Transportation (IDOT) Division of Aeronautics approved plans to extend the runway at the Rochelle Municipal Airport from 4,226 feet to 5,000 feet. Subsequently, in September of 2008, the Mayor and Council approved an agreement with Hanson Professional Services for assistance in acquiring two parcels of land totaling 53 acres at a cost not to exceed $48,700.
Discussion:
During the negotiation process, the property owner raised drainage concerns including its impact on the adjoining property. In addition, the City determined it would be best to purchase an additional 8 acres to allow for future expansion. These issues have significantly increased the scope of services required to purchase the necessary property and resulted in an amendment to the original agreement. IDOT has reviewed and approved Amendment 1 to the Property Acquisition Management Services Agreement with Hanson for these services at a cost not to exceed $79,780. The City will be required to fund the land purchase and acquisition services up front but will receive reimbursement of 95% from Federal Entitlement Funds and 2.5% from the State of Illinois once the acquisition is complete. The balance of $1,994.50 will be paid out of the airport fund. Approving the amendment will allow the City to move forward with the property acquisition with a goal of expanding the runway in 2013-14.
Recommendation:
Authorize the City Manager to Sign Amendment 1 to the Agreement between the City of Rochelle and Hanson Professional Services for Land Acquisition Services at the Airport.
Agenda Item #5 - Agreement between the City and Hanson Professional Services – Airport Electrical Vault
References:
default Memo from Airport Superintendent Don Elliott
default Letter from Illinois Department of Transportation
default Agreement between the City and Hanson Professional Services
Recommended Action:
Consider an Agreement between the City of Rochelle and Hanson Professional Services for Consultant Services
History and Fact:
On May 23, 2011 the Illinois Department of Transportation (IDOT) Division of Aeronautics issued a "notice to proceed" letter for the construction of an electrical vault at the Rochelle Municipal Airport in preparation for new electrical equipment associated with the runway extension. The next step is for the City to initiate the professional services phase of the project.
Discussion:
Hanson Professional Services have provided an agreement for design, construction and planning services related to the electrical vault project. Per the agreement, "the project consists of the development of Construction Plans and Specifications; acquisition of the necessary NEPA approvals (environmental); and provision of onsite construction observation – to construct a new electrical vault. Associated construction work shall include duct bank, cabling, installation of electrical equipment, removal of electrical equipment, and provision of new power distribution to the existing navigational aids and lighting. An additive alternate shall consist of installation of an emergency transfer switch." The estimated cost of the project is $325,000 which will be funded through 95% Federal Airport Entitlement and State Apportionment, 2.5% state match and 2.5% local match. Once IDOT approves the agreement with Hanson Professional Services, an agency agreement will follow from IDOT Division of Aeronautics. The City will only be required to fund the local portion of $8,125 which is included in the 2011-12 Airport Capital Outlay Budget. It is anticipated that IDOT will let the bids for the project in the spring of 2012.
Recommendation:
Authorize the City Manager to Sign a Consultant Services Agreement between the City of Rochelle and Hanson Professional Services related to the Construction of an Electrical Vault at the Airport.
Agenda Item #6 - Engineering Agreement with Fehr-Graham & Associates – Caron Road Lift Station
References:
default Memo from Superintendent of Water/Water Reclamation Kathy Cooper
default Proposal for Professional Services Caron Road Lift Station
default Order for Professional Engineering Services
Recommended Action:
Consider an Engineering Agreement with Fehr-Graham & Associates for services related to the Caron Road Lift Station
History and Fact:
Wastewater needs for the City's southeast industrial area (south of Interstate 88 and east of South Main Street) are currently served by the Wiscold lift station. This lift station often operates at capacity, handling flows of 35,000 gallons per day. The 2011 Comprehensive Plan for the Water Reclamation Division includes the need to construct a new lift station near the intersection of Caron Road and Timber Lane to better serve this area. In addition, the recent industrial development in this region of the Nippon Sharyo and Coated Sand Solutions facilities has spurred the need for the new lift station.
Discussion:
Earlier this year the City of Rochelle submitted an application to the Economic Development Administration (EDA) for funding assistance through the Public Works and Economic Development Program to construct the Caron Road Lift station. In November the City received a non-binding "further consideration" letter from the EDA. The Economic Development Department has since been notified that funds of $2.7 million have been appropriated and an award letter is anticipated in mid-January. At the City's request, Fehr-Graham and Associates has identified a scope of services related to the Caron Road Lift Station which includes design and permitting, preparation of bid documents and construction services for a fee of $71,320 plus time and materials for construction observation estimated at $25,000 for a total of $96,320. Superintendent Kathy Cooper recommends that the City proceed with the engineering agreement with an anticipated project completion of mid 2013. Once operational, the Caron Road lift station will have the capacity to serve the area south of Interstate 88 and the Village of Steward.
Recommendation:
Authorize the City Manager to sign an Order for Professional Engineering Services with Fehr-Graham & Associates for services related to the design, permitting and construction of the Caron Road Lift Station.
Agenda Item #7 - Ordinance Amending Chapter 94 to Authorize the Seizure and Impoundment of Vehicles used in the Commission of Certain Crimes and Related Administrative Fee
References:
default Memo from Police Chief Eric Higby
default Ordinance Amending Chapter 94
Recommended Action:
Consider an Ordinance Amending Chapter 94
History and Fact:
On March 28, 2011 the Mayor and Council approved an ordinance allowing for the seizure and impoundment of vehicles used in connection with specific offenses. The ordinance also provides for the assessment of a $500 administrative fee in addition to applicable fines, costs, towing and storage fees.
Discussion:
The State of Illinois passed Public Act 97-0109 in July of 2011 which amends the Illinois Vehicle Code effective January 1, 2012. In order to comply with the new legislation, the City must make some modifications to Chapter 94 of the City of Rochelle Municipal Code. The current code provides for an administrative hearing process, should the registered owner choose to challenge the impounding. Per the new legislation, administrative hearings must now be conducted by a hearing officer who has been licensed to practice law in the State of Illinois for at least 3 years. In addition, towing and storage fees must now be paid directly to the towing agency instead of the City collecting those fees and issuing a check to the wrecker service. The various modifications included in the proposed ordinance are in compliance with the Illinois Vehicle Code as of January 1, 2012.
Recommendation:
Approve an Ordinance Amending Chapter 94 of the Municipal Code to Authorize the Seizure and Impoundment of Vehicles used in the Commission of Certain Crimes and Related Administrative Fee
