In 2009 the City of Rochelle received a grant award of $720,000 through the Community Development Assistance Program (CDAP), #08-241005, to assist with the construction of 600 lineal feet of sanitary sewer and an upgrade to the 1st Avenue lift station. These infrastructure improvements were necessary at that time to accommodate the construction of a 135,000 sq. ft. addition to the Sara Lee facility. The Sara Lee expansion has since been constructed and equipped at total cost in excess $17 million. As a result 17 existing jobs were retained and over 60 new jobs were created (substantially more than the 31 positions required under the terms of the grant).

Discussion:

The City is in the process of closing out the identified grant. The public hearing is an opportunity for the public to give input on the City's performance under the grant.

Recommendation:

Close the Public Hearing related to CDAP Grant 08-241005

Agenda Item #3 - Budget Fiscal Year 2012-13(Public Hearing and Action)

References:

default 2012-13 Proposed Budget - Pubic Hearing and Adoption

65 ILCS 5/8-2-9.1 et seq (not attached)

Recommended Action:

1. Conduct Public Hearing.

2. Consider Fiscal Year 2012-13 Budget.

History and Fact:

The Preliminary Budget was prepared and submitted to the City Council on March 6, 2012. Committee of the Whole Budget Workshops were subsequently held on March 6, March 21, April 10, and April 16 to review the budget and answer questions. The date for the Public Hearing, required by State law, was set for April 23, 2012. Final action on the Budget is required on or before April 30, 2012.

Discussion:

The Preliminary 2012-13 Budget has been available for public inspection since March 6th. The final Proposed 2012-13 General Fund revenues are budgeted at $8,329,210. This represents an increase of approximately 3% over the approved 2011-2012 budget. Budgeted expenses total $8,295,458 which is also approximately 3% over the 2011-12 budget and results in a budget surplus of $33,752. The combination of the General Fund with Special Revenue Funds, Enterprise Funds, Internal Service Funds, Trust and Agency Funds and Capital Project Funds results in budgeted revenues totaling $65,565,172 and budgeted expenses totaling $66,416,119. The combination of the current year budgeted revenues and accumulated capital project related reserves will exceed the budgeted expenses. Illinois statutes require that the City conduct a public hearing on the proposed budget to allow citizens the opportunity to provide comments. After the Council returns to regular session, members of the Council can propose modifications to the proposed budget, each of which will be voted on by the Council. The proposed budget as amended will then be subject to a final Council vote for approval.

Recommendation:

1. Conduct Public Hearing.

2. Approve Fiscal Year 2012-13 Budget.

Agenda Item #4 - Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2012-13

References:

default Resolution Establishing Minimum/Maximum Wage Rates for 2012-2013

default Exhibit A Minimum/Maximum Wage Rates

Rochelle Municipal Code Sections 2-261 and 2-262 (not attached)

Recommended Action:

Consider Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2012-13

History and Fact:

The Municipal Code of the City of Rochelle requires that the City Council annually approve a resolution establishing minimum/maximum wage rates for all position classifications within the City.

Discussion:

The proposed wage rate resolution is based upon a review completed by the Human Resource Manager. It applies to all employees and is based on job categories as defined by the Equal Employment Opportunity Commission. The rates included in this resolution are consistent with those that were incorporated into the proposed City Budget for Fiscal 2012-13.

Recommendation:

Approve Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2012-13

Agenda Item #5 - Ordinance Amending Chapter 6 & Chapter 26 – Alcoholic Beverages & Business Regulations

References:

default Ordinance Amending Chapter 6 & Chapter 26 - Alcoholic Beverages (Public Hearing & Action)

Recommended Action:

Consider Ordinance Amending Chapter 6 & Chapter 26

History and Fact:

On January 9, 2012 the Mayor and City Council approved an ordinance amending Chapter 6 (Alcoholic Beverages) to delete resort licenses and allow Sunday and holiday sales (excluding Christmas Day and Christmas Eve) effective immediately. A proposed new liquor license fee schedule was not approved at that time. On April 5, 2012 the Administrative Committee of the City Council met to discuss, among other items, changes to the City's Liquor License fees and the implementation of an initial application fee. Following discussion among the committee members, a consensus was reached to recommend the modification of liquor license fees as presented including the addition of an initial application fee.

Discussion:

The proposed ordinance, drafted by Attorney Cooper, was written in accordance with the recommendations of the committee. If approved, the annual fee for most of the liquor licenses will increase by $100, the fee for the "club" license will decrease by $100 (due to the change in Sunday sales) and an initial application fee of $500 will be implemented. Upon approval the ordinance and related fees will be effective June 1, 2012.

Recommendation:

Approve an Ordinance Amending Chapter 6 (Alcoholic Beverages) and Chapter 26 (Businesses and Business Regulations) to Establish an Initial Application Fee and Amend Fees for Liquor Licenses

Agenda Item #6 - Resolution Establishing Utility Services Price Schedule for Electric

References:

default Average Monthly Electric Charges Per Rate Class

default Resolution Establishing Utility Services Price Schedule for Electric

Recommended Action:

Consider Approving a Resolution Establishing Utility Services Price Schedule for Electric

History and Fact:

The last cost of service study used to design the rates for Rochelle Municipal Utility (RMU) electric customers was completed in 1998. Since that time the method for providing electricity, diversity of RMU customers and the addition of the Prairie State Project have significantly changed the electric business at RMU.

Discussion:

Following authorization by the Mayor and Council, an Electric Cost of Service Forecast report was prepared by the Baker Tilly firm and presented jointly to the City Council and Utility Advisory Board (UAB) in December of 2011. The report included a recommendation to increase the electric rates by approximately 14% over two years in order to more closely meet the cost of providing service. Based on Baker Tilly's recommendation, the proposed rate schedules represent an overall increase of approximately 7%. The increase and proposed rate schedules were discussed at the April 9, 2012 City Council meeting and held over pending further dialogue with the City's largest industrial electricity user.

Recommendation:

Approve a Resolution Establishing Utility Services Price Schedule for Electric

Effective May 1, 2012

Agenda Item #7 - Extension of Deadlines in the Agreement for Wastewater Conveyance and Treatment between the City and Village of Hillcrest

References:

default Memo from City Attorney Alan Cooper

default Excerpts from Agreement

default Letter from Hillcrest Village President Kim Whalen

Recommended Action:

Consider authorizing an extension of deadlines in the Agreement for Wastewater Conveyance and Treatment between the City of Rochelle and the Village of Hillcrest

History and Fact:

Representatives from the City of Rochelle and the Village of Hillcrest worked diligently for several years to develop an agreement so that the sanitary sewer needs of Hillcrest could be served through the City's Wastewater Treatment Plant. The Agreement for Wastewater Conveyance and Treatment was approved by the Mayor and Council on December 13, 2010 and later modified to extend the time frames for completion of the Hillcrest system.

Discussion:

Included in the agreement are provisions which require the Village of Hillcrest to adopt impact fees and lag time fees for residential development that are identical to those adopted by Rochelle within 120 following approval of the agreement. On February 28, 2012 Village President Kim Whalen sent a letter to the City requesting an extension to this deadline. Due to a change in administration and legal counsel, Village officials were unaware of the required action and the deadline has since passed. The current Hillcrest Attorney, Paul Keller, has requested an extension of 180 days from the date of council approval so the Village can take the actions necessary to comply with the requirement.

Recommendation:

Authorize an extension of the deadlines in Article IX of the Agreement for Wastewater Conveyance and Treatment between the City of Rochelle and the Village of Hillcrest for an additional 180 days from the date of council approval.

Agenda Item #8 - Purchase of Asphalt Paver – Street Department

References:

default Memo from Superintendent of Streets, Cemetery & Airport Don Elliott

default Sales Order from Casey Equipment Company

Recommended Action:

Consider the purchase of an asphalt paver for the Street Department.

History and Fact:

The 2012-13 Street Department Capital Outlay Budget includes $83,000 for the purchase of an asphalt paver. The proposed paver will replace a 1982 pull type paver that has served its useful life and can no longer be repaired or rebuilt.

Discussion:

Superintendent of Streets Don Elliott has located a new 2010 LeeBoy 7000 Series self propelled track paver at Casey Equipment in Cherry Valley. This particular paver is available for $77,875, which is a substantial discount when compared to $90,500 for a 2012 model, and will be capable of paving both roads and parking lots. In addition, there are no local dealers within Rochelle that are able to provide this type of equipment. Considering the limited competition for this type of equipment, availability of parts and service in Cherry Valley and discounted price, City staff recommends that the Council waive the competitive bidding process by a two-thirds vote of all members holding office and authorize the purchase of the 2010 paver as proposed.

Recommendation:

Approve the purchase of a 2010 LeeBoy 7000 Series track paver from Casey Equipment for a total of $77,875.

Agenda Item #9 - Ordinance Amending Article IX (Seized and Impounded Vehicles) of Chapter 94

References:

default Memo from Police Chief Eric Higby

default Ordinance Amending Article IX (Seized and Impounded Vehicles) of Chapter 94

Recommended Action:

Consider an Ordinance Amending Article IX

History and Fact:

On March 28, 2011 the Mayor and Council approved an ordinance allowing for the seizure and impoundment of vehicles used in connection with specific offenses. The ordinance provides for the assessment of a $500 administrative fee in addition to applicable fines, costs, towing and storage fees. On January 9, 2012 an amendment to the ordinance was approved by the Council in order to comply with new legislation passed by the State of Illinois. This legislation requires that, should the owner choose to challenge the seizure, the administrative hearing be conducted by a hearing officer who has been licensed to practice law in the State of Illinois for at least 3 years.

Discussion:

Attorney Jim Ahlberg was subsequently hired to preside as the hearing officer at the administrative hearings. After functioning in this role for the past few months, Attorney Ahlberg, Attorney Cooper and Chief Higby have recommended some changes to the ordinance which will allow the hearing officer further discretion and clarify the hearing procedures.

Recommendation:

Approve an Ordinance Amending Article IX (Seized and Impounded Vehicles) of Chapter 94 (Traffic and Vehicles) of the Municipal Code of the City of Rochelle

City Council Agenda April 23, 2012

I. CALL TO ORDER:

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

IV. REPORTS AND COMMUNICATIONS:

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION

IX. ADJOURNMENT

Agenda Item #2 - CDAP Grant 08-241005 Close Out – 1st Avenue Lift Station (Public Hearing)

Agenda Item #3 - Budget Fiscal Year 2012-13(Public Hearing and Action)

Agenda Item #4 - Resolution Establishing Minimum/Maximum Wage Rates for Fiscal Year 2012-13

Agenda Item #5 - Ordinance Amending Chapter 6 & Chapter 26 – Alcoholic Beverages & Business Regulations

Agenda Item #6 - Resolution Establishing Utility Services Price Schedule for Electric

Agenda Item #7 - Extension of Deadlines in the Agreement for Wastewater Conveyance and Treatment between the City and Village of Hillcrest

Agenda Item #8 - Purchase of Asphalt Paver – Street Department

Agenda Item #9 - Ordinance Amending Article IX (Seized and Impounded Vehicles) of Chapter 94

City of Rochelle Illinois